InterPore2029 is scheduled to take place during a four-day period in the week of 14 May 2029, which represents the preferred timeframe for the conference. Bids are invited from venues located in Australia, Asia, North Africa, and Canada. The venue selection will follow a two-stage process. In Stage 1, all interested venues and stakeholders are invited to submit concise bids using the Stage 1 Bid Submission Form provided on page 4 of this document. Based on these submissions, the InterPore Events Committee and Executive Committee will shortlist up to four applicants. The shortlisted candidates will then be invited to submit detailed proposals in Stage 2.

Stage 1 is intended as a preliminary screening round, and applicants are kindly requested not to submit detailed technical, financial, or operational information at this stage. Such details will be requested only from shortlisted candidates in Stage 2. This approach is intended to minimize unnecessary preparation effort for Stage 1 submissions.

Stage 1 Bid Requirements
Short bids should include the following information:

1. Conference Timing: InterPore2029 is planned to take place during a four-day period in the week of 14 May 2029, which represents the preferred timeframe for the conference. At the Stage 1 level, applicants are asked to indicate their availability for this week, to note any constraints or limited flexibility, and/or to propose an alternative schedule if the preferred week is not available.
2. Location and Accessibility: Clearly specify the location of the proposed venue and indicate its accessibility for attendees, including proximity to transportation hubs and major airports.
3. Venue Facilities and Amenities: 
   Briefly outline the facilities available at the venue, ensuring they meet the following requirements:

Lecture Rooms:

• One main lecture hall for 700-800 participants (PAX), needed for plenary lectures.
  • Two lecture rooms with a capacity of 300–400 participants, required for invited lectures.
    • Six additional rooms to accommodate parallel sessions, with a capacity of 80–150 participants, at least two of which should accommodate 120–150 participants. 
    • Walking time between the lecture rooms should be no more than 2-3 minutes.

Additional Spaces:

• A designated area for registration, available on the afternoon before the conference begins and for the duration of the event.
  • Two small meeting rooms for 15-20 PAX, allocated for committee meetings and VIP members of the Society.
    • One large space (approximately 1000 m2) for simultaneously hosting poster sessions, exhibition booths, and coffee breaks. Ideally, this space should be near the lecture rooms, with a walking distance of no more than 3-4 minutes. 

Catering:

• Briefly note the availability of on-site catering service or nearby food courts.

Estimated Venue Cost Category (excluding catering):

• (A) Less than $100,000;
  • (B) Between $100,000 and $150,000;
    • (C) More than $150,000.
    • For venues with no direct rental fee (e.g. hotels), applicants are asked to briefly note any minimum spend requirements or mandatory conditions that would apply.
    • Please specify whether the estimated AV costs are included or excluded from the above estimate.
    • Please note that the InterPore Office is serving as a PCO in organizing InterPore events, and no participation from external PCO should be planned. 
  4. Financial Support: Provide information regarding any subsidies, grants, or financial support you anticipate receiving, or intend to provide, to support hosting this conference.
  5. Accommodation: Provide general information on nearby accommodation options, including hotels of various categories.
  6. Local Organizing Committee (LOC): Indicate the availability of a group of porous media researchers willing to serve on a local organizing committee. Indicate the ability of this group to involve local students as student helpers during the conference, and to work actively on attracting local and international industry to participate in the event. If needed, InterPore can assist in identifying potential local organizers. The bid should be submitted together from a venue and a lead member of the LOC.

We encourage all interested parties to submit a InterPore2029 bid form to Oleg Iliev (oleg.iliev@itwm.fraunhofer.de) with a copy to conference2029@interpore.org.

Deadline for:

• First stage bid Submission: 19 June 2026
• Evaluation of the first stage bids: 17 July 2026
• Submission of the second stage bids: 16 October 2026
• Evaluation of the final submissions: 11 December 2026